Gazette Name Change in Rajasthan: Process & Documents

Introduction

Gazette Name Change in Rajasthan is a formal process through which an eligible person's changed name can be published in the Rajasthan Government Gazette. Rajasthan has its own State Gazette system and provides an online facility for Citizen Name Change through the Rajasthan e-Archival Management System (ReAMS) under the Printing & Stationery Department.

However, every name mismatch does not automatically require Gazette publication. A small spelling mistake in a birth certificate, marksheet or another Government record may be a correction matter, whereas intentionally adopting a different first name, surname or complete new name may be treated as a legal name change.

This distinction should be identified before preparing an affidavit or filing a Gazette application. Applicants should also avoid blindly following generic online advice such as two newspaper advertisements, two Gazetted Officer signatures or Executive Magistrate signatures unless the applicable Rajasthan procedure or another concerned authority specifically requires them.

Rajasthan Gazette Name Change – Quick Overview

What Is Gazette Name Change in Rajasthan?

Gazette name change means publication of a person's notified changed name in the Rajasthan Government Gazette.

For example, if the existing name is Rahul Kumar Sharma and the proposed new name is Rahul Singh Rathore, the applicable name-change process can create an official Government-published record connecting the old and new names.

The Gazette may later be used as supporting evidence while applying separately for updates in Aadhaar, PAN, passport, bank records, educational records, employment records and other documents.

Gazette publication itself does not automatically update these records.

Where Is Gazette Name Change Done in Rajasthan?

Different stages of the Rajasthan Gazette process are handled by different persons and authorities.

First Understand: Name Correction or Name Change?

Before filing for Gazette publication, determine whether the case is actually a legal name change or merely correction of an incorrect entry.

Simple Name Correction

Examples may include:

• Suneeta Sharma to Sunita Sharma
• Rajes Kumar to Rajesh Kumar
• Mohammad Arif to Mohd. Arif

If the error was created by the authority that issued the document, the issuing authority's correction procedure should generally be checked first.

Complete or Major Name Change

Examples may include:

• Rahul Sharma to Aryan Sharma
• Mohan Lal to Mohan Singh Rathore
• Kavita Meena to Kavita Rathore
• Rakesh Kumar to Arnav Raj

A deliberate adoption of a substantially different name or surname may require a formal name-change procedure depending on the purpose and the authority before which the changed name will be used.

Name Change and Incorrect Entry Are Different

There is an important difference between saying that a person's legal name has changed and saying that an authority entered the person's existing legal name incorrectly.

For example, if a mother's actual legal name has always been Mona Sharma but a child's birth certificate records her as Rani Sharma, this may primarily be a birth-record correction matter rather than a normal personal name-change case.

The concerned Registrar should first examine whether the incorrect entry can be corrected on the basis of supporting evidence.

Rajasthan State Gazette or Central Gazette?

Rajasthan has its own State Gazette name-change facility. Therefore, applicants should not automatically assume that every Rajasthan resident must obtain a Central Gazette notification.

At the same time, Rajasthan State Gazette should not automatically be assumed sufficient for every authority.

The correct route can depend on:

• purpose of the name change;
• authority whose record must be changed;
• applicant's employment status;
• whether State or Central Gazette is specifically requested;
• nature of the name change;
• document that ultimately needs modification.

For a broader understanding of Gazette procedures across India, applicants may refer to the internal guide on Gazette Name Change in India.

Who Can Apply for Rajasthan Citizen Name Change?

The Rajasthan Gazette system provides a Citizen Name Change category for ordinary citizens. Special categories and situations require additional attention.

• Adult citizen name change
• Minor name change
• Rajasthan Government employee name change
• Name change after marriage
• Name change after divorce
• Major surname change
• Document-specific correction cases

Documents Required for Gazette Name Change in Rajasthan

For an ordinary Citizen Name Change application, the basic official document requirement includes:

• Self-attested identity proof
• Notarized affidavit
• Self-attested Aadhaar Card

These documents should be clear, complete and properly scanned before online filing.

Additional Supporting Documents

Depending on the facts of the case, other supporting records may also be relevant later, such as:

• Birth Certificate
• Marriage Certificate
• Divorce Decree
• Educational records
• Old identity documents
• Other records connecting the existing and proposed names

These documents should not be described as universally mandatory Gazette uploads unless specifically required under the applicable Government process.

Rajasthan Name Change Affidavit

The affidavit is an important document in the Rajasthan Citizen Name Change process. It should be prepared according to the applicable Rajasthan Government format rather than using a random affidavit copied from another state's procedure.

Where Can the Affidavit Be Prepared?

The affidavit may be prepared with the assistance of an advocate, document professional or another competent person. The important point is that the final affidavit should comply with the applicable Rajasthan format and correctly record the applicant's details.

Where Is the Affidavit Notarized?

The affidavit should be taken before an authorised Notary Public where a notarized affidavit is required.

Notaries are commonly available around:

• District Court complexes
• Tehsil or court areas
• Advocate chambers
• Legal documentation areas

Merely getting an affidavit typed outside a court does not make it notarized. Proper notarization formalities must actually be completed.

What Details Are Included in the Rajasthan Name Change Affidavit?

1. Existing Name

The applicant's current legal or recorded name should be mentioned correctly.

Example: Rahul Kumar Sharma

2. Proposed New Name

The proposed new name should be written exactly as the applicant wants it to appear.

Example: Rahul Singh Rathore

Different variations should not be used in the affidavit and online application unless intentionally required.

3. Parent or Spouse Details

Father, mother or spouse details should be entered according to the prescribed format and supporting documents.

4. Applicant's Age

The applicant's age and related identity particulars should match the supporting records.

5. Residential Address

The correct residential address should be entered according to the applicable form.

6. Reason for Name Change

The reason should truthfully explain why the applicant wishes to change the name. False or misleading information should never be provided.

7. Applicant Declaration

The applicant makes the applicable declaration confirming the identity details and proposed change.

8. Applicant Signature

The applicant or deponent signs the affidavit.

9. Notary Endorsement

The authorised Notary completes the applicable notarization formalities, including endorsement, seal or stamp and signature as required.

Who Signs the Rajasthan Name Change Affidavit?

For an adult Citizen Name Change application, the applicant or deponent signs the affidavit.

If Rohan Sharma is changing his name to Rohan Singh Rathore, Rohan is the person making the declaration and signs the applicable affidavit.

What Does the Notary Do?

The Notary's role relates to notarization of the affidavit.

The applicant gives and signs the declaration, while the authorised Notary completes the applicable notarization formalities.

The Notary does not approve the Gazette publication.

Is Executive Magistrate Signature Compulsory?

An Executive Magistrate's signature should not automatically be added to every Rajasthan Citizen Name Change application.

Where the applicable Rajasthan procedure requires a notarized affidavit, that requirement should be followed. If a special case or another concerned authority specifically requires another form of attestation, that requirement should be checked separately.

Are Two Gazetted Officer Signatures Compulsory?

Two Gazetted Officer signatures should not be treated as a universal basic requirement for Rajasthan Citizen Name Change.

The standard basic Citizen Name Change checklist does not list two Gazetted Officer signatures among the ordinary documents.

If another authority separately asks for Gazetted Officer verification for its own correction or update procedure, that is a different requirement.

What Is Self-Attestation?

Self-attestation means the applicant personally signs a photocopy or document copy confirming it as their own.

The signature should not cover important information such as:

• photograph;
• applicant's name;
• document number;
• QR code where relevant;
• other essential identity information.

Who Signs the Aadhaar and ID Proof?

For an adult Citizen Name Change application, the applicant self-attests the Aadhaar copy and applicable ID proof where required.

Is Newspaper Publication Compulsory in Rajasthan?

Many generic name-change guides describe the process as affidavit, two newspapers and Gazette. This should not automatically be copied into the Rajasthan State Gazette process.

The basic Rajasthan Citizen Name Change upload checklist refers to self-attested ID proof, notarized affidavit and self-attested Aadhaar. Two newspaper advertisements are not listed among those basic documents.

However, another authority may separately require newspaper publication for its own name-change or record-update procedure.

Complete Rajasthan Gazette Name Change Process

Step 1: Identify the Type of Case

First determine whether the matter concerns:

• simple spelling correction;
• surname correction;
• surname addition or removal;
• complete name change;
• marriage-related name change;
• post-divorce name change;
• minor name change;
• Government employee name change;
• birth-record correction;
• educational-record mismatch.

Step 2: Identify the Final Document to Be Updated

Determine whether the ultimate objective is to change Aadhaar, PAN, passport, birth certificate, marksheet, degree, bank account, Service Book, driving licence, Voter ID or another document.

Step 3: Finalise the New Name

Confirm the exact first name, middle name, surname, spelling, spaces, initials and sequence before preparing the affidavit.

Step 4: Prepare the Rajasthan Name Change Affidavit

Use the applicable Rajasthan Government format and verify every detail before execution.

Step 5: Sign the Affidavit

The adult applicant signs the affidavit as the applicant or deponent.

Step 6: Complete Notarization

The affidavit should be properly notarized before an authorised Notary Public.

Step 7: Prepare Aadhaar and ID Proof

Prepare clear self-attested copies of Aadhaar and applicable identity proof.

Step 8: Scan the Documents

Before uploading, check that:

• all pages are present;
• signatures are visible;
• Notary stamp or seal is readable;
• documents are not cropped;
• photographs and identity details are visible;
• PDF files open correctly.

Step 9: Access Rajasthan ReAMS / SSO

Proceed through the Rajasthan Government's ReAMS or SSO-based Gazette application facility.

Step 10: Select the Correct Category

An ordinary citizen should select the applicable Citizen Name Change category. Rajasthan Government employees should verify the separate Government Employee Name Change category.

Step 11: Fill the Online Application

Enter the existing name, proposed name, address, identity information and other requested particulars carefully.

Step 12: Upload Required Documents

Upload the applicable documents in the prescribed format and ensure that every file is readable.

Step 13: Pay the Applicable Government Fee

Complete the Government payment according to the amount prescribed or generated at the time of filing.

Step 14: Save Application Details

Save the application number, Citizen Request ID where generated, acknowledgement and payment receipt.

Step 15: Departmental Scrutiny

The competent Government authority examines the application and may verify the affidavit, supporting documents, identity consistency, applicant category, payment and readability of uploaded records.

Step 16: Deficiency or Rejection

If a problem is found, the application may face an objection, deficiency or rejection according to the applicable process.

The applicant should first understand and correct the actual defect rather than repeatedly filing the same incorrect documents.

Step 17: Gazette Publication

Where the application is accepted and processed according to the applicable procedure, the notified name change may proceed for publication in the Rajasthan Government Gazette.

Step 18: Search the Published Gazette

After publication, the Gazette can be searched through the Rajasthan Citizen Gazette search facility. Application and request details should be preserved for future reference.

Who Gives Final Gazette Approval?

The Notary does not give final Gazette approval.

Rajasthan Gazette Name Change Fee

Gazette fees are prescribed by Government order and may be revised from time to time.

Applicants should verify the current Government fee at the time of filing rather than relying permanently on an old fee figure.

How Long Does Gazette Name Change Take in Rajasthan?

A fixed or guaranteed timeline should not be promised unless officially prescribed for the applicable service.

Processing can depend on:

• correct document preparation;
• successful online filing;
• payment confirmation;
• departmental scrutiny;
• deficiencies or objections;
• administrative workload;
• Gazette publication cycle.

Rajasthan Gazette Name Change for a Minor

Minor applications require parent or guardian involvement and should not be handled exactly like an adult application.

Depending on the applicable Rajasthan instructions, the minor process can involve:

• parent or guardian's self-attested Aadhaar;
• parent or guardian's self-attested identity proof;
• notarized affidavit;
• minor's Aadhaar where available.

Who Signs in a Minor Case?

The parent or lawful guardian completes the applicable declaration and signature requirements on behalf of the minor.

Random signatures from teachers, ward councillors or two Gazetted Officers should not be collected unless an applicable rule specifically requires them.

Minor Below Five Years and Jan Aadhaar

Where the applicable Rajasthan instructions permit, a parent or guardian's Jan Aadhaar details may be relevant for a young child who does not yet have an independent Jan Aadhaar ID.

The current portal instructions should be checked at the time of filing.

Adult vs Minor vs Government Employee – Comparison

Rajasthan Government Employee Name Change

Rajasthan Government employees have a separate Government Employee Name Change category and should not automatically follow the ordinary Citizen Name Change procedure.

The applicable basic documents include:

• self-attested ID proof;
• prescribed bond letter;
• self-attested Aadhaar.

What Is the Government Employee Bond Letter?

The bond letter should be prepared according to the prescribed Government format applicable to Government Employee Name Change.

An arbitrary private template should not be used where the Government provides its own prescribed format.

Does Gazette Automatically Change the Service Book?

No. Gazette publication and modification of departmental service records are separate processes.

The employee may still need to approach the concerned department for updates in:

• Service Book;
• salary records;
• departmental identity records;
• pension-related records;
• other employment databases.

Name Change After Marriage in Rajasthan

Marriage-related changes can include adopting the spouse's surname, adding a spouse's surname, removing an earlier surname, using a double surname or changing the complete name.

Not every post-marriage surname update requires exactly the same procedure. The requirements of the authority whose record needs to be updated should first be checked.

Name Change After Divorce

After divorce, a person may wish to restore a maiden surname or adopt another name.

Depending on the target record, relevant documents may include:

• previous identity records;
• marriage documents;
• divorce decree;
• affidavit;
• Gazette publication where applicable.

Complete Surname Change in Rajasthan

A substantial surname change should not automatically be treated as a spelling correction.

For example, Rakesh Sharma to Rakesh Rathore is different from Rakesh Sharam to Rakesh Sharma.

The competent authority responsible for the final record will determine how the particular case is treated under its applicable rules.

Does Surname Change Automatically Change Caste or Reservation Status?

No. Changing or publishing a surname should not be represented as automatically changing caste, Scheduled Caste status, Scheduled Tribe status, OBC status, community or reservation entitlement.

Such matters are governed by separate laws, certificates and competent authorities.

Birth Certificate Correction and Rajasthan Gazette

Birth Certificate correction and Gazette name change are separate proceedings.

If a birth record contains an incorrect spelling or another erroneous entry, the applicant should first check whether the competent Registrar of Births and Deaths can correct the record under the applicable procedure.

Gazette publication should not automatically be used as a substitute for correcting an incorrect birth record.

Mother or Father's Name Wrong in Birth Certificate

Suppose a birth certificate records the mother's name as Rani Sharma while all of her legal records show Mona Sharma and she never legally changed her name.

This may primarily be a correction of the parent's details in the birth record rather than a normal Citizen Name Change case.

The concerned authority may examine:

• what was entered in the original birth register;
• the parent's correct legal name;
• supporting documents available from the relevant period;
• whether the difference is minor or substantial;
• what procedure is permitted under the applicable birth-registration rules.

Educational Certificate and Marksheet Name Change

Gazette publication does not automatically change school records, RBSE certificates, CBSE certificates, university degrees or college records.

Educational authorities may distinguish between correction and change of name.

Correction

Correcting an error that existed in the original educational record.

Change of Name

Replacing the original legally recorded name with a name adopted later.

The concerned Board, school or university rules should therefore be checked separately.

Aadhaar Name Update After Gazette

Gazette publication does not automatically change Aadhaar. The applicant must separately follow UIDAI's applicable name-update procedure.

PAN Card Update

PAN records also require a separate correction or name-change request. Applicants should preserve documents connecting the existing and proposed names.

Passport Name Change

Passport requirements may vary depending on whether the case involves a spelling correction, marriage, divorce, surname change, complete name change or another identity issue.

The applicable Passport Seva procedure should be checked separately.

Bank and Financial Records

After completing the appropriate legal name-change process, applicants should approach their bank and financial institutions under the applicable KYC and record-update requirements.

It is useful to preserve:

• Gazette copy;
• affidavit;
• old identity proof;
• updated identity proof;
• supporting documents.

Can Rajasthan Gazette Correct All Documents Automatically?

No. Gazette publication does not automatically update every record.

• Gazette does not automatically update Aadhaar.
• Gazette does not automatically correct a Birth Certificate.
• Gazette does not automatically change a marksheet.
• Gazette does not automatically update a passport.
• Gazette does not automatically change a Service Book.

What Should Be Done After Gazette Publication?

After publication, save the Gazette copy and maintain supporting records safely.

Depending on the applicant's circumstances, separate update applications may then be required for:

• Aadhaar;
• PAN;
• Passport;
• Voter ID;
• Driving Licence;
• Bank and KYC records;
• employment records;
• insurance and investments;
• educational records;
• other personal records.

Preserve the Old-to-New Name Document Chain

Applicants should not immediately discard all old records after changing their name.

Keep:

• old identity documents;
• name-change affidavit;
• Gazette publication;
• application acknowledgement;
• payment receipt;
• supporting legal documents;
• new identity records.

This helps establish that the old and new names refer to the same person.

Rajasthan Gazette Status Check

Applicants can use the Rajasthan Citizen Gazette search facility to locate published notifications.

Keep important details such as:

• applicant name;
• application number;
• Citizen Request ID;
• payment receipt;
• approximate publication information.

What If the Gazette Application Is Rejected?

An application may face difficulties because of an incorrect affidavit, incomplete documents, unclear scans, mismatched spelling, missing self-attestation, incorrect category or other procedural deficiencies.

If the application is rejected or returned, first identify the actual reason and correct the defect before proceeding further.

Common Mistakes in Rajasthan Gazette Name Change

Using Another State's Procedure

Do not copy Maharashtra, Delhi, Odisha, Punjab or another state's Gazette requirements into a Rajasthan application without checking the Rajasthan procedure.

Using a Random Affidavit

Use the applicable Rajasthan format instead of relying solely on a generic internet template.

Getting Two Gazetted Officer Signatures Without Requirement

These signatures should not be treated as universally compulsory for ordinary Rajasthan Citizen Name Change.

Assuming Two Newspaper Advertisements Are Compulsory

They are not listed among the standard basic Rajasthan Citizen Name Change upload documents.

Treating Notary as Gazette Approval Authority

The Notary handles notarization, not final Gazette approval.

Using Different New-Name Spellings

The proposed name should remain consistent across the affidavit, application and relevant supporting documents.

Uploading Blurred Documents

Scans should be complete and readable.

Selecting the Wrong Applicant Category

Government employees should verify the separate Government Employee Name Change category.

Treating a Birth Certificate Error as Automatic Name Change

First determine whether the issue is an incorrect birth-record entry.

Assuming Gazette Changes Every Record

Every concerned authority may have its own update procedure.

When Should You Not Immediately Apply for Gazette?

Do not automatically start Gazette publication where:

• only a minor spelling mistake exists;
• the concerned authority provides a direct correction process;
• mother or father's name is incorrectly entered in a birth certificate;
• a marksheet contains a clerical error;
• the applicant has not finalised the exact new name;
• the target authority specifically requires another procedure.

Rajasthan Gazette Practical Signature Table

Official Rajasthan Government Resources

Applicants should rely primarily on the official Rajasthan ReAMS / Printing & Stationery Department resources for the latest Citizen Name Change instructions, application facility, affidavit format, Government employee requirements, Gazette fees, search facility and contact information.

Official Rajasthan Government Portal: Rajasthan ReAMS – Printing & Stationery Department

Government procedures and fees can change, so the latest official instructions applicable on the actual filing date should take priority over old blogs and private templates.

Before Applying – Final Rajasthan Checklist

• Check the exact existing name.
• Finalise the proposed new name.
• Confirm whether the case is correction or actual name change.
• Identify the document that ultimately needs updating.
• Select the correct Rajasthan Gazette category.
• Check the latest applicable affidavit format.
• Complete the applicant's signature correctly.
• Get the affidavit properly notarized.
• Self-attest Aadhaar.
• Self-attest applicable ID proof.
• Check minor requirements where applicable.
• Check Government employee requirements where applicable.
• Prepare clear PDF scans.
• Ensure the online form matches the affidavit.
• Verify the current Government fee.
• Save the payment receipt.
• Save the application or Citizen Request ID.

Which Rajasthan Districts Can Be Relevant?

The Rajasthan State Gazette is a State-level system and should not be described as a Jaipur-only facility.

Depending on the applicant's eligibility and circumstances, residents from Jaipur, Jodhpur, Kota, Ajmer, Udaipur, Bikaner, Alwar, Bharatpur, Bhilwara, Sikar, Pali and other Rajasthan districts may use the applicable State Gazette process.

The basic Gazette procedure should not be artificially changed merely because the applicant's district changes, although a local Registrar, Board or other document-issuing authority may have separate correction requirements.

Official Rajasthan Government Resources

Applicants should rely primarily on the official Rajasthan ReAMS / Printing & Stationery Department resources for the latest Citizen Name Change instructions, application facility, affidavit format, Government employee requirements, Gazette fees, search facility and contact information.

Government procedures and fees can change, so the latest official instructions applicable on the actual filing date should take priority over old blogs and private templates.

Conclusion

Gazette Name Change in Rajasthan should be completed according to the applicable Rajasthan Government procedure. Applicants must use the correct documents, affidavit and category, and should avoid following unnecessary requirements that are not prescribed for their case.

Before applying, it is important to confirm whether the matter is an actual legal name change or only a correction in an existing record. After Gazette publication, Aadhaar, PAN, passport, marksheet, bank and other documents must still be updated separately with the concerned authorities.

Frequently Asked Questions

1. Does Rajasthan have its own Gazette for name change?

Yes. Rajasthan provides a State Gazette system with Citizen Name Change facilities through ReAMS.

2. What are the basic documents required for Rajasthan Citizen Name Change?

The basic documents include self-attested ID proof, notarized affidavit and self-attested Aadhaar Card.

3. Who signs the name-change affidavit?

The applicant or deponent signs the affidavit, and an authorised Notary completes the applicable notarization.

4. Are two Gazetted Officer signatures compulsory?

No. Two Gazetted Officer signatures should not be treated as a universal basic requirement for an ordinary Rajasthan Citizen Name Change application.

5. Is an Executive Magistrate's signature compulsory?

Not as a universal requirement where the applicable Rajasthan Citizen Name Change process requires a notarized affidavit.

6. Are two newspaper advertisements compulsory in Rajasthan?

They are not listed among the standard basic Citizen Name Change upload documents. Another authority may separately require newspaper publication for its own process.

7. Can a minor's name be changed through Rajasthan Gazette?

Yes. Minor applications are handled through the applicable parent or guardian documentation and declaration requirements.

8. Is the procedure different for Rajasthan Government employees?

Yes. Government Employee Name Change is a separate category and includes a prescribed bond letter along with applicable identity documents.

9. Does Gazette publication automatically update Aadhaar, PAN or Passport?

No. Aadhaar, PAN, Passport and other records must be updated separately under the rules of the respective authority.

10. Does Rajasthan Gazette automatically correct a birth certificate?

No. A birth certificate correction must be processed separately before the competent Registrar of Births and Deaths.

11. What if the mother or father's name is wrong in a birth certificate?

If the parent's legal name was always correct and the birth record contains an incorrect entry, the matter should first be examined as a birth-record correction rather than automatically treating it as a legal name change.

12. Can Gazette publication automatically change a school or university marksheet?

No. The concerned school, Board or University applies its own rules for correction and change of name.

13. Who finally processes the Rajasthan Gazette application?

The competent Rajasthan Government Gazette authority scrutinises and processes the application. The Notary's role is limited to notarization of the affidavit.

14. Can Rajasthan Gazette publication be searched online?

Yes. Published Citizen Gazette notifications can be searched through the Rajasthan ReAMS Gazette search facility.

15. Should I use Rajasthan State Gazette or Central Gazette?

The correct route depends on the purpose of the name change, applicant category and requirements of the authority whose record ultimately needs to be updated.